Events at ISU

Student organizations, departments/units, and third party entities who plan to hold events on campus should submit event requests through the University Event Authorization system. This authorization is a collaborative process designed to: 1) improve event planning and coordination, 2) ensure compliance with university policies and procedures, and 3) enhance security and safety of the ISU community and visitors to campus.

In addition, events that involve any of the following must be submitted for authorization and may involve additional approvals:

  • Animals*
  • Alcohol service, sampling, or sales*
  • Fireworks*
  • Food giveaways, sales, or service
  • Non-university vendors
  • Raffles or gambling
  • Youth (participants/guests under the age of 18 who are not ISU students)

*Additional required forms for these requests are found below.
 

Animals

For all non-academic activities or events involving the use of live animals on campus, an Animal Use Request must be submitted and approved by the  Non-Academic Use of Animals Committee . This request is not for use by academic or research programs, which are subject to approval through the Institutional Animal Care and Use Committee (IACUC).

Animal Use Request

 

Alcohol service, sampling, or sales (submit at least 30 days before event)

Cash bars require planning several weeks in advance. The caterer must apply for a five-day license through the Iowa Alcoholic Beverages Division, and must go before an Ames City Council meeting for license approval (second and fourth Tuesdays of each month). The Alcoholic Beverages Division also requests applications 45 days in advance of the event. The only exception is ISU Dining, as they are already appropriately licensed for cash bars on ISU property. 

Please carefully review the following alcohol-related policies before submitting a request: Alcohol Use (Students and Student Organizations) and Alcohol, Drugs, and Other Intoxicants.    

Request for Alcohol Use
 

Fireworks (submit six weeks before the event)

The use of fireworks, pyrotechnics, sky-tracker lights and laser or flame effect displays is prohibited in the city of Ames except when done in accordance with a permit authorized by the City Council. For displays on ISU property, please review the Fireworks, Pyrotechnics, and Flame Effects policy and submit an Application for Use of Fireworks to ORM.

 

 

 


In-Person Events Suspended

President Wintersteen announced on March 13 that all Iowa State University events (including third-party events) on or off campus, must be canceled, postponed, or virtualized, effective Monday, March 16 through Saturday, April 4, 2020.

Requests to hold an event in person must be sent to univeventauth@iastate.edu for review by senior leadership.

 

Submit an Event
 

Resources

Food/Beverage Vendor Information
Food Sales or Service
SafeFood 101
 

Contacts

Student Organization Events:
Student Activities Center
515-294-8081

Other Events:
Office of Risk Management
515-294-7711