Youth Program Registration

University Sponsored Youth Programs

University Sponsored programs must be approved by the department chair/director and the dean or vice president for the unit/department. Dean/vice president level authority for approval may be delegated to an individual designated to oversee youth activities and programs for the college/division.

Student/campus organization programs involving youth participants

In addition to department/unit and dean or vice president approval, participation by student/campus organizations involving youth participants must also be approved by the organization's adviser and the ISU Event Authorization Committee. Programs leaders must be either ISU faculty or staff OR the student organization may volunteer to a Third Party who will take on the program leader responsibilities.  These programs must be sponsored by an ISU department/unit or work through Conference Planning and Management with a third party program.

Please complete the Registration form, obtain appropriate signatures and submit to the Office of Risk Management.

Youth Program Registration - University Sponsored  [PDF]

Third Party Youth Programs

  • Third-Party Youth Programs

Contract with ISU Conference Planning and Management or department/units who have official authorization to contract for use of University facilities for youth programs (contact the Office of University Counsel regarding contracting authority at ISU). The ISU authorized department will complete the Third Party Registration form and submit it to the Office of Risk Management.  The third party must provide a certificate of insurance as required by the youth facility use agreement. The Office of Risk Management must receive a copy of the agreement and certificate of insurance with the registration.

  • ISU Athletics Third Party Camps and Clinics

Camps and clinics operated by Iowa State University coaches are independent ventures.  However, under NCAA rules, any camp or clinic that is owned or operated by an institutional staff member is, by definition, an “institution’s sports camp or instructional clinic”. As such, all camps and clinics conducted by ISU coaches or staff must be operated in compliance with all NCAA and Big 12 Conference regulations and must be well organized and well documented.  In order to maintain proper institutional control over camps and clinics, the Department of Athletics has specific policies and procedures that must be followed.  After Department of Athletics approval, camp or clinic owners must also submit the Youth Program Registration - ISU Athletics Third Party Camps and Clinics to the Office of Risk Management.