Field Trips and Optional Student Travel

The university supports student learning and enrichment activities outside the classroom, including field trips and other university-coordinated travel. The information and resources on this page are provided to assist faculty or staff trip coordinators in planning. Please review and contact us if you have questions or need additional guidance.


Trip coordinator - a faculty or staff member who coordinates and makes arrangements for a field trip or other university-coordinated student travel.

Required field trip - group travel sponsored by an academic unit, coordinated and accompanied by a faculty or staff member. The trip is part of a course curriculum and is an official component of a student's grade.

Optional university-coordinated student travel - travel NOT associated with a recognized student organization. This may include:

  • travel for a course not required for credit and for which a student can elect whether or not to participate,
  • travel for professional conferences or association meetings,
  • learning community activities organized by faculty or staff,
  • professional site visits,
  • service projects.


Participation Agreement

Trip coordinators should complete the appropriate participation agreement and provide to students to read and sign prior to departure. Language in the form templates should NOT be edited except for the highlighted fields. Be sure to include a detailed description of the field trip and the associated risks.



Trip coordinators must arrange transportation and accompany the group for a required field trip, and are strongly encouraged to do so for optional trips. Trip coordinators should not transport students in their personal vehicles to avoid personal liability.