Certificates of Insurance

A certificate of insurance is a document issued by an insurance company to a third party to provide information about the insured, including the insurance policy coverages, effective dates and limits, and other contract provisions.

The Office of Risk Management (ORM) is available to provide assistance in determining when proof of insurance is required and to provide proof of insurance at the request of another agency or venue. All certificates of insurance should be routed through ORM to verify that all insurance requirements have been met.

Many university operations routinely request certificates of insurance. Below are some examples of circumstances when a certificate of insurance may be required or requested.

ISU Certificate of Self-Insurance [PDF]

An outside organization requests to use University-owned space:

Non-university organizations using ISU facilities must complete a Facility/Premise Use Agreement and provide ISU with a certificate of insurance as required by the Use Agreement.

Departments arranging for use of ISU facilities on behalf of outside organizations should contact the Office of Risk Management to coordinate a Facility/Premise Use Agreement and review of insurance documentation.

An outside organization requests proof of liability insurance/Certificate of Insurance for an ISU Department:
Iowa State University is often asked for proof of insurance coverage(s).  A certificate of insurance verifies to another party that insurance coverage exists. Certificates of insurance may be needed for agreements or contracts, activities or events, use of another’s facilities or equipment, vehicle rentals, etc. The document/link below should fulfill most requirements for verification of insurances for ISU Departments.  If this does not meet the needs of the other party or if proof of insurance for a different or specific type of insurance is needed, please contact the Office of Risk Management at 515-294-7711.

If your department is entering in to a contract on behalf of Iowa State University other Iowa State University resources available to assist you are ISU Procurement (515-294-4860) and the ISU Office of University Counsel (515-294-5352).

An outside organization requests proof of liability insurance/Certificate of Insurance for a recognized student organization:
A recognized student organization can provide an ISU letter of self-insurance to an outside organization if:

  • the event has been submitted and approved via the online Event Authorization system
  • there will be an ISU employee acting within the scope of their employment at the event for which the letter has been requested (likely the organization's adviser)

If your student organization is entering in to a contract please contact the Student Activities Office for assistance (515-294-8081).